Project roles

Roles option enables the following functionality:

• To control which group or user is assigned to perform a specific step in the workflow;
• To control who can navigate the project's menu items;
• To set Apptimized email notifications (i.e., which users will receive the email notifications).

Once the workflow reaches a specific step, the assignment rules will ensure that the task is assigned to the correct group of users (or a user). This will prevent from performing actions by unauthorized users.

The project administrator role appears as an initial default role after the project was created.
Project administrators can perform any workflow action.

To complete the tasks with role assignments, a user must be a Project administrator or must have permission for these activities.

Create a role

The option to create a role with needed permissions is available under Roles in project settings (Project menu > Administration > Roles).

Apptimized opens the following screen:

The option to create a new role is available under the Add new role button:

Apptimized shows the following modal window when successful:

The new role requires its name, project, workflow and updates permissions. All required fields are marked with an asterisk *.

Table 1. Role attributes

Attribute	Description
Project permissions
Dashboards	This attribute provides access to the project dashboard.
Access to all apps	This attribute providees access to all apps if the Application owner field is enabled.
Roles	This attribute provides access to perform role management activities for the project.
Groups and users	This attribute provides access to perform management activities with groups and users for the project.
File Storage	This attribute provides access to a dedicated/separate file storage to which the user can upload files for later use.
Echo “assisted”	This attribute provides access to assisted Echo playback for interactive sessions such as Discovery and Testing.
Echo Testing	This attribute provides test automation capabilities: record the user’s test case and play it back automatically when needed.
Echo platforms	This attribute provides the ability to add and remove Echo platforms in project on Echo statistics page.
Echo applications	This attribute provides abilities to check applications for new Echo platform and approve new Echo platform in Project on Echo statistics page.
Catalogue	This attribute provides access to latest version of the application which was packaged with a standard guide and ready for use.
SCCM	This attribute provides access to perform SCCM activities within the project. The option becomes active when SCCM is enabled for the project.
Intune	This attribute provides access to perform Intune activities within the project. The option becomes active when Intune is enabled for the project.
Notifications	This attribute provides access to project notification settings.
Care	This attribute provides access to Apptimized Care functionality within the project.
Customiz3r	This attribute allows access to receive custom packages from the Care service. The option becomes available when Care is selected for the role.
Workflow permissions
Import	This attribute provides access to perform activities on the Import step of the project's workflow.
Discovery Self Service	This attribute provides access to perform activities on the Discovery - Self Service step of the project's workflow.
Discovery Factory Service	This attribute provides access to perform activities on the Discovery - Factory Service step of the project's workflow.
Packaging Self Service	This attribute provides access to perform activities on the Packaging - Self Service step of the project's workflow.
Packaging Factory Service	This attribute provides access to perform activities on the Packaging Factory Service step of the project's workflow.
Testing Self Service	This attribute provides access to perform activities on the Testing - Self Service step of the project's workflow.
Download	This attribute provides access to perform the Download step in the workflow.
Updates
View	This attribute provides view access to the Updates feature of Apptimized.
Modify	This attribute provides permissions to operate with updates, including tracking, editing, and processing.
Emails	This attribute enables receiving e-mail notifications about updates. The option becomes available when Notifications is selected for the role.

Apptimized shows the following notification and screen when successful:

Manage a role

Users can be added to the role via the Update users or Update groups buttons.

A user or group can be selected on the following screens. The Save button applies the changes.

The Edit button allows modifying an existing role. The same steps apply as when adding a new role.

The role can be removed by selecting the Delete button and confirming the action.